It’s very easy to obtain a duplicate of your Gmail information because of Google Takeout. Nevertheless, Google offers you an MBOX file, and what are you able to do with that? In actual fact, you are able to do quite a bit. It’s ultimate for preserving an offline backup or shifting all of your emails to a brand new e-mail service or Gmail account.
We’re going to point out you the best way to use Google Takeout, the best way to create an offline backup utilizing Thunderbird, and the best way to transfer your Gmail information to a brand new e-mail service.
Step 1: Obtain Your Gmail Information With Google Takeout
First, it is advisable to obtain the export of your Gmail information from Google Takeout.
By default, your whole Google service information shall be chosen, so this consists of stuff like Chrome and Drive. When you simply need Gmail, click on Deselect all on the prime of the record. Scroll right down to Mail and tick the field.
You will notice that MBOX format has been chosen. You may click on this, however you can’t change the format for Mail, although you may for different Google companies.
By default, all of your Gmail messages from all of your classes shall be included. If you wish to regulate this, click on All Mail information included, take away the checkmark from Embrace all messages in Mail, select the folders you need, then click on OK.
Scroll down and click on Subsequent. Right here you may select your Supply technique, Frequency, and File sort & measurement. You may depart all the pieces as default, however change them if you’d like. When prepared, click on Create export.
Your export will then course of. You’ll obtain an e-mail notification when it’s prepared. When you solely included Mail within the export, it gained’t take too lengthy—simply wait on the web page for it to complete. When it has, click on Obtain.
Open the compressed file in your laptop and export it. The required MBOX file is within the Takeout > Mail folder.
Step 2: Import Your Gmail MBOX Into Thunderbird
You may import your Gmail information into any e-mail shopper that helps MBOX. You may additionally use a utility like Windows MBox Viewer.
When you use a Mac, you may import the MBOX file into your Mac’s Mail app by clicking File > Import Mailboxes. When you use Microsoft Outlook, you’ll need to first convert the MBOX file into one other format Outlook helps—Outlook has no native manner of importing MBOX recordsdata.
For the detailed steps of this information, we’ll use Mozilla Thunderbird as a result of it’s free, open supply, and helps MBOX recordsdata natively. It additionally runs on Home windows, Mac, and Linux.
So, set up Thunderbird in your laptop and open it.
Observe the wizard so as to add any e-mail account to Thunderbird. You don’t have to truly use the e-mail account for something; this may simply guarantee Thunderbird is about up correctly for e-mail.
Shut Thunderbird after including an e-mail account. You now have to navigate to a particular Thunderbird folder on File Explorer so that you could place your Gmail MBOX in it. Right here’s how to try this.
Press Home windows key + R to open Run, enter %appdatapercentThunderbirdProfiles
Then click on OK.
This may open File Explorer. You need to see a folder in right here referred to as xxxxxxxx.default, the place the x is eight random characters. Navigate inside this folder after which go to Mail > Native Folders.
Get the MBOX file you downloaded earlier and place it throughout the Native Folders folder. You may left click on and drag the file throughout between the open home windows or use copy (Ctrl + C) and paste (Ctrl + V).
Run Thunderbird once more. The downloaded contents of your Gmail account will seem underneath Native Folders in Thunderbird.
Step 3: Use Thunderbird as an Offline Archive
Thunderbird now offers an offline strategy to learn your downloaded e-mail. You may flick thru it, learn messages, search, seize file attachments—something you might do with Gmail on-line.
This is a wonderful backup answer that gives peace of thoughts. You may retailer an offline backup of your Gmail account in MBOX format on an exterior onerous drive or USB someplace, together with all of your different necessary backup recordsdata. In fact, you’ll wish to repeatedly obtain a brand new MBOX backup file when you’re nonetheless utilizing Gmail, simply to maintain your backups updated.
Whether or not you lose entry to your Gmail account, Google shuts down Gmail, or the complete web collapses, you’ll at all times have a strategy to entry your e-mail archive.
Import Your Emails Into One other E mail Service
You too can use the offline copy of your Gmail to import your Gmail information into different e-mail accounts. This trick simply requires that the e-mail companies help IMAP so you may entry it from Thunderbird. The outdated POP3 protocol gained’t work, we want IMAP.
Right here’s our information on the difference between IMAP and POP3 if you’d like that defined.
With this trick, you may import your emails into one other Gmail account, transfer them to a Microsoft Outlook.com account, add them to a Yahoo! Mail account, or import them into another IMAP-supporting service. That is helpful if you wish to transfer to a different service and depart Gmail behind or when you’ve determined you simply desire a new Gmail tackle as your principal Google account.
To do that, you’ll want so as to add the opposite e-mail account to Thunderbird. On the left pane, click on the prime stage e-mail tackle to go to the Thunderbird overview part. From right here, beneath Accounts > Arrange an account, click on E mail.
Enter your mail account particulars. Thunderbird will try to robotically obtain the suitable server data so that you don’t need to configure it by hand, however click on Handbook config to verify the main points. Make sure the Incoming server possibility is about to IMAP.
Thunderbird could not robotically detect your e-mail service’s configuration, so it’s possible you’ll have to search for your e-mail service’s IMAP hostname, port, and SSL configuration. Confer with your supplier’s assist documentation if so.
When you’ve arrange your e-mail account, it’s going to seem in Thunderbird’s sidebar. You may drag and drop emails between your native Gmail backup and the IMAP account. In actual fact, you may even transfer all of the emails out of your MBOX file to someplace within the different IMAP account. Thunderbird will add them and so they’ll seem in your new account.
This trick takes benefit of the best way IMAP works, because it lets you add messages and transfer them round. The opposite e-mail service doesn’t need to know something about MBOX recordsdata or Gmail; it solely has to help IMAP.
You too can import your Gmail to a different account with out utilizing a downloaded MBOX file. Simply add each e-mail accounts to Thunderbird, after which drag and drop messages between them. For one more instance, right here’s how to set up Gmail in Microsoft Outlook.
The Greatest Free E mail Purchasers
That’s all the pieces it is advisable to learn about the best way to seize an archive of your Gmail information and the best way to learn an MBOX file with ease.
We used the free Thunderbird as the e-mail shopper right here, nevertheless it’s not the one one. Listed below are our advisable best free email clients for your computer.
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Learn the total article: How to Download Your Gmail MBOX Data and What to Do With It